Automated HR Onboarding & Accounts Payable with Robotic Process Automation for a global energy leader 

About the Client 

Founded in 1853 and headquartered in France, our client is a global leader in ecological transformation. With operations spanning water management, waste and recycling, energy management, and environmental consulting, the company serves both public and private sectors, enabling sustainable development and resource optimization worldwide.

Business Challenge 

Onboarding inefficiencies and invoice overload slowed HR and finance operations 

In HR Onboarding, the team faced an overwhelming volume of new hires each year. Applications, supporting documents, and multiple disconnected tools made the process complex and time-consuming. Every step required manual handling, leading to inefficiencies and preventing HR from focusing on strategic employee engagement. 

In Accounts Payable, invoice volume had doubled beyond the team’s processing capacity, creating a backlog of over 25,000 invoices. Manual verification and entry made it impossible to keep pace. These delays affected turnaround times, added administrative overhead, and impacted overall customer experience. 

There was a need to introduce automation that could enable scale, reduce manual dependency, and bring speed and accuracy to both the HR and finance workflows. 

The Zuci Solution 

Built scalable, automation-driven workflows for sustainable efficiency 

Reimagined HR and finance through UiPath automation 

We collaborated closely with the client teams to re-engineer the HR onboarding and Accounts Payable operations through UiPath-based automation. The goal was not just to automate tasks but to create a structured, self-sustaining system capable of handling growth, volume, and compliance demands. 

Our approach involved identifying repetitive, rule-based workflows across HR and AP, then designing automation sequences that could execute them with precision. Each bot was built to integrate seamlessly with existing systems like Dataserv and SAP S/4HANA, ensuring minimal disruption to daily operations. 

Streamlined invoice processing for speed and accuracy 

With thousands of invoices piling up, we implemented an RPA framework that automated scanning, categorization, and validation. Invoices entered through Dataserv were automatically classified- whether with a purchase order, without a purchase order, check request, or wire request, and validated against business rules in SAP S/4HANA. By routing exceptions to human staff only, the system eliminated repetitive manual work and ensured that invoices were processed in real time, significantly improving payment turnaround and accuracy. 

Simplified HR onboarding for consistency and control 

Automation was applied across the entire lifecycle- from application handling and document verification to system data entry. This created a consistent, error-free process that supported faster employee integration. HR teams could now process higher volumes efficiently while maintaining compliance and improving employee experience. 

Created a modular bot architecture for scalability 

To make automation resilient and future-ready, we designed a modular framework of specialized bots- Scheduler, Data Extractor, Invoice Processor, and Invoice Validator. Each handled a specific layer of the workflow, enabling parallel execution and dynamic scaling during peak workloads. This design ensured compliance, maintained accuracy, and allowed the client to adapt quickly as transaction volumes grew.