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A LEADING PLAYER IN THE INFRASTRUCTURE, CONSTRUCTION AND MINING SECTOR SAVES 85% EFFORTS OF FTE HOURS WITH RPA

CASE STUDY

A ROBOTIC PROCESS AUTOMATION CASE STUDY

A multi-faceted business conglomerate and a household name in the infrastructure, construction, and mining sectors for almost three decades in India reduced 85% efforts of procurement and accounts payable team by improving the throughput and accuracy of business processes.

A ROBOTIC PROCESS AUTOMATION CASE STUDY

A multi-faceted business conglomerate and a household name in the infrastructure, construction, and mining sectors for almost three decades in India reduced 85% efforts of procurement and accounts payable team by improving the throughput and accuracy of business processes.

Problem Statement

Established in 1967, our client has been engaged in the sale and support of construction and mining equipment as well as engine power systems for over four decades now. And has partnered with other industry leaders.

The client for procurement uses vendor’s website, which operates in SAP for processing supplier invoices, processes approximately 2,000 supplier invoices every day, of different formats from different suppliers, which in turn, faced difficulty bringing the order placement data to SAP in a timely manner.

This overwhelmed the procurement and accounts payable team by the burdensome invoice-matching process. The team spent a significant amount of time manually aligning financial reporting systems and validating invoice receipt information, which, in turn, slowed the time to process exceptions on time.

Also, the manual hands-on process resulted in reporting delays and, in turn, the risk of supplier payment delays. The client considered different options to streamline the accounts payable and procurement processes and finally decided to go with RPA and was on the lookout for a technology partner for end-to-end implementation and support.

BUSINESS GOALS

BUSINESS GOALS

Our team of highly experienced RPA engineers studied and analyzed the existing processes and infrastructure of the clients’ accounts payables and procurement processes and implemented RPA workflow.

With robotic process automation, the Bot logs in to the necessary systems, read the invoice from a third-party procurement website, registers the invoice in SAP, performs all the necessary validation and indexing of invoices, including cross-checking against other systems. Based on order type, order item & order quantity it then decides whether to move, park or block the invoice thus improving the interaction between the client and its suppliers by eliminating human intervention in the procurement and accounts payable process.

SOLUTION

SOLUTION

Our team of highly experienced RPA engineers studied and analyzed the existing processes and infrastructure of the clients’ accounts payables and procurement processes and implemented RPA workflow.

With robotic process automation, the Bot logs in to the necessary systems, read the invoice from a third-party procurement website, registers the invoice in SAP, performs all the necessary validation and indexing of invoices, including cross-checking against other systems. Based on order type, order item & order quantity it then decides whether to move, park or block the invoice thus improving the interaction between the client and its suppliers by eliminating human intervention in the procurement and accounts payable process.

HOW ZUCI SYSTEMS HELPED

HOW ZUCI SYSTEMS HELPED

0%
reduction in effort (equivalent to 400 FTEs)
0%
payment requests processed within TAT
0%
transaction accuracy
0%
faster account reconciliation
0
data entry errors
0 Months
ROI realized

BUSINESS OUTCOME

BUSINESS OUTCOME

0%
reduction in effort (equivalent to 400 FTEs)
0%
payment requests processed within TAT
0%
transaction accuracy
0%
faster account reconciliation
0
data entry errors
0 Months
ROI realized

PROCESSES AUTOMATED

PROCESSES AUTOMATED

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